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Registration procedures
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New students: Students who have been accepted for admission and paid the $100 enrollment deposit will receive registration instructions in connection with the orientation program. New or transfer students entering in the fall may register on one of the two orientation/registration days (usually in late May) or by mail during the summer. A faculty adviser will assist the student in planning a program of study.
Former students: Students returning to Northwestern College after a semester or more of absence should contact the admissions office. Students will be sent the necessary registration materials when they become available.
Enrolled students: Pre-registration for enrolled students who plan to return for the next academic year is held in March/April for the fall semester and in October/November for the spring semester. Enrolled students who pre-register and later decide not to return to school in the fall must notify the registrar’s office before July 1 of the school year. Students registered for second semester must notify the registrar’s office of their withdrawal before classes start in January. Failure to notify the registrar’s office will result in forfeiting the $100 enrollment deposit.
All students: Class attendance is not permitted until registration is completed with the registrar’s office and financial arrangements made with the business office.
Generally students must fulfill the academic requirements that were in effect when they first enrolled at Northwestern College (see graduation section of catalog). If requirements change, students may choose to fulfill the requirements of a subsequent catalog. The college reserves the right to change requirements and also has the right to cancel classes if registration is insufficient.
Change of registration
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All course changes must be made in the registrar’s office before the deadlines as listed on the academic calendar. Appropriate signatures must accompany the Change in Registration form.
Since a student benefits from regular class attendance and suffers if class is missed often, it is incumbent upon the student to attend regularly and to finalize their academic program as early in the semester as possible. Regular class attendance is essential to scholarship. Each faculty member establishes their own attendance policy. Students shall inform instructors of any anticipated class absences. Penalties or makeup privileges shall be left to the discretion of the instructor. Instructors may reduce grades for absences, particularly if the nature of the class procedure depends on student participation. If such a reduction may be made, it shall be so stated in the course syllabus.
Withdrawal procedure
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Students who wish to withdraw from college during a semester must obtain a withdrawal form from the student development office and complete the withdrawal process by obtaining the necessary signatures. Students will be granted honorable dismissal and receive W’s in their registered courses provided the withdrawal form is submitted to the registrar’s office within the time limit for dropping courses. Determination of tuition, room and board refunds is based upon the date the student initiates the withdrawal process.
A student who is unable to complete a semester’s course work due to serious physical, emotional or psychological distress may qualify for special consideration. Such students must be recommended by the director of counseling services to the vice president for student development or the vice president for academic affairs, who have the authority to make voluntary or involuntary medical leave decisions and to authorize other college officials (i.e., financial aid, comptroller) to make decisions based on contextual or individual circumstances. Such students leaving prior to the deadline for dropping classes with a “W” will withdraw from the college with W’s for all courses, as would any other student.
A student who is withdrawing under the special withdrawal policy after the official deadline may be granted W’s for all courses or (with the professor’s approval) incompletes for all courses. Students taking an “I” will have until six weeks following the end of that semester to complete the course work. If the course is not completed, the grade for that course will revert to a “W.”
Students who leave college without completing the official withdrawal process (or after the deadline for dropping courses) may not be granted honorable dismissal. A grade of “F” is given in each course in which they were registered.
Transcripts are processed in the registrar’s office. In accordance with federal law, transcripts cannot be released without the written consent of the student. Transcripts are $5 each for non-completers, but are free of charge for graduates and current students of Northwestern College. Transcripts should be sent directly to another college or university or to an official of an organization. All transcripts released to the student will be stamped “issued to student.” This advises a third party that the student had personal possession of the transcript. Because this transcript bears the Northwestern seal, it is still considered an official document. No educational record (e.g. transcript, diploma, non-immigrant status transfer, etc.) will be released until all financial obligations to the college have been met. There is a $25 charge for overnight mailing of transcripts.
Transcript of credits earned in high school or other colleges are not available for distribution by Northwestern College. These transcripts must be requested from the school awarding the credit. For information on ACT or SAT scores, students should inquire at their high school.
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